Can you review I-9 documents remotely?

For each new hire, employers must verify employment eligibility by reviewing original documents in person with the employee. But what if that new hire lives and works hundreds of miles away?

Staffing firm cleared of falsely attesting validity of I-9 docs

The Fifth Circuit Court of Appeals has reversed a $226,000 fine levied against a Minnesota staffing company for attesting to the validity of I-9 documents presented to a Texas staffing company.

The new I-9 form is coming: Take advantage of grace period

A new version of Form I-9 is coming this fall, with enhanced features to reduce errors and help employers complete it on their computers.

Get ready to use new 'smart' I-9 form this fall

Within the next two months, expect the U.S. Citizenship and Immigration Service to publish a long-awaited update to the Form I-9.

Get ready to use new, enhanced Form I-9

A new employment eligibility verification form will be available by Nov. 23.

New rules for recruiting foreign workers

The Office of Foreign Labor Certification is expected to publish new regulations aiming to modernize the U.S. Department of Labor’s electronic permanent labor certification system.

How do we complete I-9s for out-of-state staff?

Q. Some of our employees work in other states out of their homes. For completing the I-9 Forms, can I use a notary public to verify employees’ documents?

New visa regs would aid H-1B mobility

The U.S. Department of Homeland Security has published new proposed regulations designed to make it easier for highly skilled immigrants who hold work visas to remain in the country if their work circumstances change.

How do we go about verifying I-9 documents for remote employees?

Q. We have a workforce that largely works remotely, some hundreds of miles from our corporate office. For a variety of reasons, we will be reclassifying a number of these individuals from independent contractor status to employees. Given that we will need I-9s for the employees, do we need to personally see the required identification documents, or can the employees send us facsimiles/scans, etc.? If we need to see the forms personally, what is the best way to do that?

We found questionable I-9 documents: What now?

Q: “While conducting an annual self-audit of employee files and I-9 compliance, I have encountered some questionable documents that I believe to be fraudulent. If I contact an ICE agent to verify these documents, will this then trigger a company wide ICE audit?” – Santana, Texas

USCIS reaches H-1B visa cap in less than a week

All 85,000 H-1B visas for 2016 are spoken for, snapped up in less than seven days in an application process that began April 1.

Luxury hotelier hit with $2 million tab for immigration violations

Salt Lake City-based Grand America Hotels and Resorts will pay nearly $2 million for hiring undocumented immigrants following a settlement agreement signed in September between the company, federal prosecutors and U.S. Immigration and Customs Enforcement.

Justice Department: Don't share I-9 forms with outside vendors

Can a paycard vendor request access to an employer’s I-9 data so it can verify the identity of the employees to whom it will be issuing paycards? The DOL has weighed in on the question.

Employers pay big for making up own I-9 document requirements


Take too lax an approach to reviewing identity documents for the purpose of completing I-9 forms and you could run afoul of the Immigration Reform and Control Act. But as two employers learned in April, imposing overly rigorous document requirements on workers can violate the Immigration and Nationality Act.

Texas town loses final appeal on immigration statute

The U.S. Supreme Court refused to hear appeals of rulings that declared two of the nation’s most far-reaching anti-­immigrant statutes unconstitutional. The towns of Farmer’s Branch, Texas, and Hazleton, Pa., had adopted ordinances punishing landlords who rented to “illegal immigrants.” The Hazle­­ton ordinance also targeted employers that hired illegals.
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