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04/23/2008
Q. We are about to terminate an employee for several reasons. Are we required to provide a written document explaining the reasons for her termination? ...
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04/08/2008
Terminating an employee is probably the hardest thing an HR professional has to do—and the most legally dangerous. To handle terminations well, you need to keep calm, communicate your message without escalating the tension and stick to a plan. Here’s a 10-step course of action ...
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04/08/2008
Q. What records should we keep in an employee’s personnel file? ...
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04/01/2008
Q. We recently terminated an employee for inappropriate workplace behavior. About two weeks after his last day of work, I received a letter from him requesting a copy of his personnel file. He did not state why he wanted it (although I can guess), and I’d rather not give him possible ammunition to use against the company in a lawsuit. Are we required to provide terminated employees access to or copies of their personnel files? ...
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04/01/2008
Q. We usually don’t allow our employees to read or comment on their annual evaluations. Instead, we perform a performance review one-on-one and have them sign an acknowledgment that they have discussed their performance. Do we need to provide them with a copy of the evaluation? ...
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04/01/2008
Q. Our company is currently going through a merger. Are we required to complete a new I-9 employment eligibility form for each employee who worked for the other company, or are these employees “grandfathered” in? ...
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03/01/2008
Q. One of our employees is having disagreements with his supervisor over performance issues. The employee has asked to see his personnel file. Does he have a legal right to see his file? ...
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03/01/2008
Q. I recently got a form in the mail, signed by a former employee, authorizing release of her personnel file to her attorney. Must I honor it? ...
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03/01/2008
Q. We recently received a subpoena to turn over an employee’s personnel file. The employee is a party to a lawsuit; the company is not. Do we have to comply? Should we tell the employee? ...
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03/01/2008
Q. What kinds of information and documents should we keep in our personnel files? ...
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03/01/2008
Q. In addition to the official personnel files we keep in HR, our supervisors keep informal or working files. Is this allowed? Does this practice present any concerns? ...
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03/01/2008
The Bullard-Plawecki Employee Right to Know Act gives employees the right to review their personnel records. The law requires employees to make written requests to look at the files before they seek legal redress. Keep a clear record of all requests ...
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03/01/2008
Q. What should the employer do when an employee’s personnel file is subpoenaed? ...
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