Do you have guidance on résumé retention?

Q. How long do we have to retain résumés received in response a job posting? Our HR department has asked if we only have to keep those that were considered for the job or if we must keep every résumé that comes in regardless of whether we look at it.

How often can employees see their files?

Q. Does Pennsylvania law limit on how frequently employees may review their personnel files?

Vendor contracts can cut data breach liability

News that Chinese hackers may have accessed the personnel records of some 14 million federal workers has sent shivers down the spine of the HR industry. It’s a nightmare scenario that could affect almost any workplace. A good contract with your vendor is your best protection against liability.

Should you copy and retain employees' I-9 supporting documents?


HR and hiring managers have so many decisions to make when it comes to I-9 and E-Verify compliance. One of the most frequently asked policy decisions is actually quite mundane on its surface, yet the answer can be tricky.

Bad worker meets bad documentation: Who wins in court?

As the following case shows, if you plan to fire an employee for misconduct and insubordination, a court won’t look kindly on that gaping hole in the employee’s personnel file.

Help newlyweds make new names official


June is wedding month, which means name changes for brides who take their husbands’ names and couples who hyphenate their new names. When newlyweds return from their honeymoons, they may form a line outside HR ...

What counts--and doesn't--as part of a 'personnel record'

You probably receive at least occasional requests from current and former employees to view or receive a copy of their personnel file. This sounds like a straightforward request. But must an employer produce all documents in the employee’s “file?” Must information that may not be in an employee’s file be produced?

Spring cleaning: It's time to freshen up your job descriptions

Do they bear enough relation to what your employees are actually doing every day?

What kind of access must I allow employees who want to see their personnel records?

Q. One of my employees recently asked me, in person, if she could view her personnel records. What does California law require?

Make it a habit: Review résumé one year after hire

After a year or more of working with someone you hired, you don’t remember much about how they presented them­­selves on their résumé. Ancient history, right? Now’s the time to dig it out of the files.

Why bother with job descriptions?

Q. Are employers required to have job descriptions for every position within the organization?

Providing References to Other Employers


HR Law 101: Despite all the risks, providing other employers with references about your former employees is a good business practice. If you refused to provide references, eventually you would compromise your ability to find out about applicants you’re considering hiring ...

Beat the chill of an ICE inspection: How to survive an I-9 audit


Could you put your hands on all the necessary records if the auditor came for them today?

Trust assistant to maintain confidentiality?

Q. I’m the HR director of a 45-employee company and have one assistant. Due to the firm’s growth, I’m considering giving my assistant more responsibility. My concern: The assistant is very friendly with about 10 other employees, two of whom are her roommates. What’s to stop her from divulging information to her friends? I have said nothing to her about my concerns yet. What can I express to her without overstepping her legal rights?

What kind of employee files do we need?

Q. How many files should be kept for each employee and what paperwork must be included in each?
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