PERSONNEL FILES

Accurate evaluations crucial to employees, employers alike

06/10/2016
While no one likes to be told they are failing to meet expectations, an accurate evaluation is crucial to the success of any employee.

Must we grant access to personnel records?

05/27/2016

Q. One of our former employees has asked to see his personnel file. Are we required to grant him access to it?

10 HR mistakes your employee's lawyer will try to exploit

05/24/2016
If you’re ever hauled into court to testify in a lawsuit against your organization, what you say, and how you say it, can sink your defense—or help you win. Here are the 10 weaknesses you must be prepared to defend:

Records retention: How long should you keep each document?

05/04/2016
A comprehensive list with suggested retention periods for 100 business records.

Help newlyweds make new names official

04/22/2016

June is wedding month, which means name changes for brides who take their husbands’ names and couples who hyphenate their new names. When newlyweds return from their honeymoons, they may form a line outside HR ...

4 ways to ruin a performance evaluation

04/05/2016
Help your organization’s supervisors provide better reviews by warning them away from these common mistakes.

Guard sues after inmate swipes his SSN

03/29/2016
A guard at Lewisburg Federal Peni­­ten­­tiary has sued the Justice Depart­­ment after a federal inmate obtained his Social Security number and other personal data through a Freedom of Information Act request.

Fixing mistakes in your I-9 forms? How to do it legally

03/24/2016
Many of the I-9 forms in your files are just screaming for attention.

Be alert for tax season con involving W-2s

03/02/2016
If your CEO sends you an email requesting a list of employees and their Social Security numbers, watch out!

Should we acknowledge an employee's resignation with some form of written documentation?

02/12/2016

Q. If an employee resigns, do I need to get them to sign a resignation letter?

What should we do? Employee wants to add written rebuttal to his performance review

01/12/2016
Q. We have a difficult employee who does not like criticism and always takes issue with any sort of coaching. We recently had annual performance reviews, and his manager included some things in the written evaluation that this employee takes issue with. He refused to sign the performance review and is now demanding that we place his written response in his personnel file. Do we have to include this employee’s angry diatribe in his personnel file?

Start 2016 with a new system for your employee records

12/07/2015
Federal and state laws require businesses to keep separate files for a variety of employee records. Are you in compliance?

HR data security in the spotlight

11/03/2015
Don't let your employees’ information become the target of the next high-profile data breach. Here's what you should know before contracting with a cloud vendor.

Do you have guidance on résumé retention?

09/14/2015
Q. How long do we have to retain résumés received in response a job posting? Our HR department has asked if we only have to keep those that were considered for the job or if we must keep every résumé that comes in regardless of whether we look at it.

How often can employees see their files?

09/01/2015
Q. Does Pennsylvania law limit on how frequently employees may review their personnel files?
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