PERSONNEL FILES

Why should we worry about job descriptions?

09/22/2016
Q. We are working on updating our job descriptions for our production employees. Are there any legal considerations we should take into account? We do not have any job descriptions for our office employees. It is hard because those jobs change so much. Is this a problem?

Document customer gripes: It helps win lawsuits

09/05/2016
Customers may not always be right. But it’s wise to document their complaints at the time they make them.

Deal with health care cyber-attacks, data security & government audits

08/11/2016

The costs involved are growing ... but the consequences of not spending are brutal.

Court upholds EEOC rule on retention of employment-related testing records

08/09/2016
A federal court has ruled that the EEOC can require employers to retain employment records for its inspection and specifically demand that those records include a wide range of information about employment-related testing, test results and the impact of the results on protected classes.

Accurate evaluations crucial to employees, employers alike

06/10/2016
While no one likes to be told they are failing to meet expectations, an accurate evaluation is crucial to the success of any employee.

Must we grant access to personnel records?

05/27/2016

Q. One of our former employees has asked to see his personnel file. Are we required to grant him access to it?

10 HR mistakes your employee's lawyer will try to exploit

05/24/2016
If you’re ever hauled into court to testify in a lawsuit against your organization, what you say, and how you say it, can sink your defense—or help you win. Here are the 10 weaknesses you must be prepared to defend:

Records retention: How long should you keep each document?

05/04/2016
A comprehensive list with suggested retention periods for 100 business records.

Help newlyweds make new names official

04/22/2016

June is wedding month, which means name changes for brides who take their husbands’ names and couples who hyphenate their new names. When newlyweds return from their honeymoons, they may form a line outside HR ...

4 ways to ruin a performance evaluation

04/05/2016
Help your organization’s supervisors provide better reviews by warning them away from these common mistakes.

Guard sues after inmate swipes his SSN

03/29/2016
A guard at Lewisburg Federal Peni­­ten­­tiary has sued the Justice Depart­­ment after a federal inmate obtained his Social Security number and other personal data through a Freedom of Information Act request.

Fixing mistakes in your I-9 forms? How to do it legally

03/24/2016
Many of the I-9 forms in your files are just screaming for attention.

Be alert for tax season con involving W-2s

03/02/2016
If your CEO sends you an email requesting a list of employees and their Social Security numbers, watch out!

Should we acknowledge an employee's resignation with some form of written documentation?

02/12/2016

Q. If an employee resigns, do I need to get them to sign a resignation letter?

What should we do? Employee wants to add written rebuttal to his performance review

01/12/2016
Q. We have a difficult employee who does not like criticism and always takes issue with any sort of coaching. We recently had annual performance reviews, and his manager included some things in the written evaluation that this employee takes issue with. He refused to sign the performance review and is now demanding that we place his written response in his personnel file. Do we have to include this employee’s angry diatribe in his personnel file?
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