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Jonathan Hyman

May we ask employees to ‘volunteer’ their time?

06/05/2009

Q. We are considering asking our employees to donate some time back to the company as a way to save costs and avoid having to lay off anyone. By “donate time” I mean working one or more hours per week without pay. Is this legal?

Can we represent ourselves in a lawsuit?

06/05/2009

Q. A former employee just filed a lawsuit against my company. The potential dollar value of the claim is so small, I do not want to hire a lawyer. However, I do want to fight the claim. Can the company just represent itself in court without an attorney?

Must we accommodate Sunday as ‘family time’?

05/27/2009

Q. Every summer, we hire youth lifeguards for our municipal pool. We hold training on Sunday evenings. A couple of applicants said they can’t attend that time for “religious reasons.” It’s not a conflict with a religious activity—only family time. If we deny them the job, are there any religious discrimination implications?

How long should we retain employee files?

05/27/2009

Q. How long after employees have left should we retain their files? And if we shred the files, do we have to keep a record of employment date, termination date and any other information?

Payroll pain: Can we ask staff to work for no pay?

05/27/2009

Q. We are having trouble making payroll and have asked our employees to give up pay for 20 hours per month while they work their regular schedules. Can we do this? Or should we just cut their salaries or hourly wages to make up the difference?

When must we pay for travel time?

05/27/2009

Q. Some of our employees travel out of the country on business. We provide a per diem amount for meals, etc. Is there any requirement regarding when we must start the per diem clock ticking? For example, if someone leaves on a trip Friday afternoon and returns Monday morning, do we have to pay for four full days?

Navigating the complexities of a layoff to avoid unnecessary risks

05/04/2009

In today’s down economy, nearly every termination and layoff is fraught with risk. Layoffs are supposed to be blind on issues of race, sex, age, etc. But, if you are making these decisions in the dark, you are making a big mistake that could prove very costly. Before implementing a layoff, it’s crucial to review the demographics of who is staying and who is leaving.

Does Ohio law prevent employers from giving honest job references?

05/04/2009

Q. When I check a prospective employee’s job references, more and more I find that prior employers are unwilling to give any information other than confirming dates of prior employment. It makes it really difficult to accurately screen job applicants. Isn’t there a law that protects an employer that provides a job reference?

What are the rules on employee access to personnel files?

05/04/2009

Q. Do I have to grant employees access to their personnel files?

Can we ban weapons anywhere on our premises?

05/04/2009

Q. I know I can prohibit anyone, including employees, from bringing weapons into the workplace. Can I expand the same prohibition to the rest of my property, such as the parking lot?