Background Checks

Make sure you retain all applicant information

10/15/2010

You may never see it coming: A disappointed applicant sues you after you give the job to someone else. However, you can be prepared—if you have held onto all documents and materials related to the hiring process. If you wind up in court and need to show why you didn’t select an applicant, those records may provide the rationale.

May we ask applicants about criminal records?

09/24/2010

Q. We’re going back and forth on this question: On an employment application, can we legally ask about an applicant’s prior conviction record or arrest record?

Strike 3 for bill banning applicant credit checks?

09/23/2010

The California State Senate and State Assembly have approved a bill that would restrict the use of credit reports by employers that conduct background checks on job applicants and employees. But enactment isn’t a sure thing, based on the recent history of similar legislation.

What are the rules on applicant credit checks?

09/16/2010

Q. Our company would like to review applicants’ credit information when we make hiring decisions. Can we do this?

New laws for a new year: Illinois employers face new credit check, wage payment requirements

09/16/2010

The Illinois General Assembly has been busy, passing legislation that HR professionals need to know about. Specifically: the Employee Credit Privacy Act, which prohibits many Illinois employers from basing hiring, promotion and other employment decisions on the credit histories of employees and job applicants, and the Wage Payment and Collection Act, which protects employees who have not been paid all their wages.

States putting new limits on background checks

09/14/2010

Illinois last month passed a law that prohibits employers (in most cases) from using a person’s personal credit history to fire, refuse to hire or otherwise discriminate against the person. Several other states are considering similar bills.

First Transit sued over criminal background checks

09/03/2010

Cincinnati-based First Transit faces charges that its policy barring all applicants who have a felony conviction disparately impacts minorities and therefore violates the Civil Rights Act.

Lesson from the court: Never disclose former employees’ medical info

08/20/2010

“Hi, this is Mike from XYZ Company. I’d like to ask you a few questions about a former employee whom you used to manage.” At some point in managers’ careers, they’ll receive such a phone call from an ex-employee’s prospective employer. Be careful: One simple mistake in your response could trigger an expensive lawsuit. Remember: Never disclose medical information about former employees.

Ensure your hiring process is rational, clear

08/12/2010

If you can’t explain how you select candidates or why you hired one applicant instead of another, get ready for court! However, there’s a simple, two-step way to keep from being sued: 1. Create a hiring process that makes sense. 2. Follow it rigorously.

How to safely handle calls for references, recommendations

08/03/2010

The unemployment rate has been hovering between 9% and 10% for more than a year. Some of those unemployed people probably once worked for you—and they would probably love to list you as a reference. That means it’s time to make sure you have policies on how to handle reference-check calls.