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Personnel Files

Ramping up hiring? Heed new-hire reporting rules

07/01/2004
Are you reporting your newly hired or rehired employees to the state? Federal and state laws mandate that all employers report certain identifying information about newly hired and rehired employees to …

To cut health costs, weed out ineligible dependents

07/01/2004
Is your health plan covering employees’ adult children, ex-spouses or other relatives? If you don’t know the answer, it may be time for a health plan “participant audit” to help weed …

Hiring drivers? Collect more background information

06/01/2004
Organizations that hire commercial drivers must now collect, and provide to other employers, more details from their driver applicants.
Reason: The U.S. Transportation Department’s Federal Motor Carrier Safety Administration (FMCSA) …

Interviewing: Sharpen skills to stamp out hiring bias

06/01/2004
THE LAW. Job interviews are a legal minefield for HR people and managers. Your questions must avoid stepping on federal and state equal employment laws that ban discrimination on the basis …

Who’s an ‘applicant’? New rules ease recordkeeping pain

04/01/2004
Who is a serious applicant, and who is simply a “rÃ?©sumÃ?©-blaster?” It’s a serious question, and the federal government is making it easier for you to decide. In the …

3 privacy ‘musts’ for securing employee data

04/01/2004

Issue: You’re responsible for securing sensitive employee information. Benefits: Privacy measures and policies protect employees from identity theft and privacy invasion. Actions: Refine your privacy policy, institute a proper …

Review I-9 compliance through Uncle Sam’s eyes

04/01/2004
When an employee gives you a Social Security card or other document to complete the I-9 Form, how far must you go to prove that the document is genuine? …

Small organizations: Prepare for looming HIPAA deadline

03/01/2004
Last year, the federal Health Insurance Portability and Accountability Act (HIPAA) required organizations that sponsored large health care plans (more than $5 million in premiums or claims) to start complying with …

Review I-9 compliance through Homeland Security’s eyes

03/01/2004
When an employee gives you a Social Security card or other document to complete the I-9 Form, how far must you go to prove that the document is genuine? You can …

Be consistent when you discipline and terminate

03/01/2004

Q. We fired one of our truck drivers after giving him a written warning about continued lateness in completing weekly logs. Should we have taken any other action prior to his termination? —R.W., California