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Discipline / Investigations

Document, date every disciplinary detail

04/16/2020
Workers who suspect they are about to be fired may try to short-circuit the termination process by claiming discrimination, harassment or retaliation. It’s an intimidation tactic. Fight back with documentation of every step of the disciplinary process, with dates when key events occurred.

Always document why discipline differed

03/26/2020
Here’s an important reminder for supervisors: Before terminating a worker, make sure you take the time to review previous disciplinary records. If you have not fired another employee for breaking the same rule, call a brief time-out.

Demonstrate good faith by keeping thorough notes detailing your investigations

02/10/2020
Judges don’t want to second-guess employer decisions. But they do want to see that employers act in good faith when they terminate workers. That makes it essential to document every investigation that might lead to a firing.

When documenting discipline, note all details

02/10/2020
When an employee files a lawsuit alleging discriminatory discipline, she will point to other employees outside her protected class who were treated more leniently. It’s critical for employers to document the details that distinguish one case from another.

Track who made discipline recommendations

02/10/2020
If you leave discipline and termination decisions to specific managers, be sure to track who has input in those decisions. If you don’t conduct a thorough and independent investigation into the underlying reasons, you may end up rubber-stamping a discriminatory recommendation.

Good records: Your defense against retaliation suits

02/04/2020
Thoroughly document workplace misdeeds. For example, investigate and act on charges of deceit. Records showing you did everything by the book can defeat a retaliation lawsuit.

Track when you first considered discipline

02/04/2020
Employees who suspect they are facing a disciplinary action such as termination may think complaining about discrimination or taking protected leave will insulate them from negative consequences. But smart employers start documenting poor performance early on, as well as their preliminary decisions to consider discipline.

Retain all documentation related to discipline

01/28/2020
Require supervisors and managers to preserve all evidence involving recommended discipline. That includes things like video recordings.

Document poor performance as it happens

01/14/2020
It’s essential for supervisors to document poor performance at the time it happens. Don’t wait until you’re ready to terminate a worker to start building a paper trail. You won’t get away with it in court.

Prevent bias lawsuits: Never simply rubber-stamp boss’s discipline recommendation

12/26/2019
Before approving a supervisor’s recommended disciplinary action, HR should conduct an independent investigation. It needn’t be extensive, but it’s essential to document that you checked into the facts of the case.