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Personnel Files

Can you provide a summary of the new Form I-9?


Q. I recently heard that employers must now use a new I-9 form for new employees. Is this true?

What are the rules on employee access to personnel files?


Q. Do I have to grant employees access to their personnel files?

The 10 Employment Laws Every Manager Should Know

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When an employee gets married, do we need new forms?


Q. When employees get married, do we need new W-4s to show the new name? And do we need new I-9s?

Avoid ADA ‘regarded-as’ problems: Don’t mark ‘disabled’ on files


Employers that “regard” people as disabled and then discriminate by firing them or refusing to hire them in the first place will face lawsuits—even if it turns out those applicants and employees aren’t actually disabled. That’s a key part of the ADA.

Assessing witness credibility in workplace investigations


During a workplace investigation, you, as an HR investigator, can take a number of practical steps to improve the reliability and objectivity of your witness credibility assessments. Four factors are critical to assessing witness credibility: demeanor, consistency, chronology, and past history and motivations.

Managing employee privacy: 6 steps to protect employer rights


For more than a decade, Minnesota courts have recognized a person’s right to privacy. Most employers are aware that this right extends to the workplace, but many still run into potential employee-privacy trouble. But with some upfront planning and consideration, HR professionals can help their organizations avoid privacy pitfalls and still protect their interests.

How to write the perfect rejection letter


Mounting layoffs are creating a glut of qualified and aggressive job hunters who are desperate for work. As their frustration grows, more applicants are reading deeper into their rejection letters—sometimes spotting job promises or hints of discrimination that you never intended.

HR and the American Recovery and Reinvestment Act of 2009


Tucked into the massive American Recovery and Reinvestment Act of 2009 are several provisions affecting HR. But because most require federal agencies to write new implementation rules, predicting how they will play out day-to-day will be like trying to hit a moving target. Bookmark this page to stay up to date on compliance guidance as the government releases it.

New law on privacy in place: How to comply


If you haven’t already taken appropriate measures to comply with New York’s new privacy law that took effect in January, do so now before the Commissioner of Labor moves to assess civil penalties. Amendments to the New York Labor Law now require employers to protect employees from identity theft and other potential privacy problems.