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Policies / Handbooks

Offer several ways to complain of harassment to guard against supervisor inaction

09/08/2010

The best sexual harassment policy sets up many ways for employees to lodge complaints. Here’s why: Sometimes low-level supervisors don’t take harassment as seriously as they should. If your sexual harassment policy tells employees to complain to their bosses without offering an alternative, they could become frustrated or angry. Plus, the alleged offensive behavior could very well escalate.

Cut slack on notification requirement when emergency clearly signals FMLA need

09/08/2010
When it comes to FMLA leave, many employers have internal procedures that are somewhat stricter than those specified in the FMLA. That doesn’t mean, however, that employers shouldn’t be flexible under emergency circumstances. Holding an employee to an impossible requirement won’t fly with courts.

Moonlighting on company time: Can we get tough?

09/02/2010
Q. One of our employees has received glowing reviews for 10 years, but she’s been working on her personal business on company time for the past two years. The employee’s supervisor never addressed this issue in writing, and now her new supervisor wants to fire her without any documentation or counseling. Can the supervisor do this without any expectation of “trouble” from the employee?

Does your employee-only restroom policy violate code?

09/01/2010
Issue: Many states require organizations to allow public access to their restrooms.
Risk: You, like many employers, may be unaware of this code. One complaint can trigger a fine and …

Back to school–with your office supplies?

08/31/2010
In this week’s HR Specialist Forum, a reader asks a question we never expected: What should she do about an upsurge in office supply pilferage that seems to coincide with back-to-school season? Here’s an idea for starters: Institute a policy saying it’s wrong to steal stuff!

Positive drug test? Get worker to admit drug use, too

08/27/2010
Here’s a step you can take to guard against challenges to your drug-testing procedures. When you tell an employee he failed the test, get him to admit he used drugs. That can ensure he doesn’t receive unemployment compensation.

Safety trumps faith: Feel free to ban religious garments if they pose a workplace hazard

08/25/2010
Employees have the right to wear religious garb to work, within limits. Under most ordinary circumstances, for example, Muslim women should be allowed to wear head coverings if they hold the sincere belief such coverings are required of their religion. But if the head covering presents a safety issue, chances are an employer can ban the covering.

Take advantage of delay on N.J. medical marijuana law

08/25/2010
New Jersey’s new medical marijuana law won’t take effect until next year, a last-minute move that has implications for employers with policies concerning employee drug use. Take advantage of the delay to ensure your drug-abuse policies are aligned with the new law. If an employee can legally use medical marijuana, how will you enforce your legitimate interest in maintaining a workplace where safety isn’t compromised by intoxicated workers?

Is it time to ban swearing in the workplace?

08/25/2010
Should you establish a zero-tolerance ban on swearing in the workplace? It’s probably not realistic and you may set yourself up for discrimination claims if you clamp down on one employee’s slip-up but not another’s. Instead, establish more general rules that say offensive language and other disrespectful conduct are not permitted, and violators will be subjected to the discipline policy.

Feds finalize I-9 form rules allowing electronic storage

08/24/2010
DHS has issued final regulations clearing the way for employers to electronically sign and store the I-9 employment eligibility verification forms that must be on file for all employees. Here are the links you need to capitalize on this initiative, which should reduce your paperwork burden.