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Personnel Files

HR data security in the spotlight

11/03/2015
Don’t let your employees’ information become the target of the next high-profile data breach. Here’s what you should know before contracting with a cloud vendor.

Do you have guidance on résumé retention?

09/14/2015
Q. How long do we have to retain résumés received in response a job posting? Our HR department has asked if we only have to keep those that were considered for the job or if we must keep every résumé that comes in regardless of whether we look at it.

How often can employees see their files?

09/01/2015
Q. Does Pennsylvania law limit on how frequently employees may review their personnel files?

Should you copy and retain employees’ I-9 supporting documents?

06/24/2015

HR and hiring managers have so many decisions to make when it comes to I-9 and E-Verify compliance. One of the most frequently asked policy decisions is actually quite mundane on its surface, yet the answer can be tricky.

Bad worker meets bad documentation: Who wins in court?

06/16/2015
As the following case shows, if you plan to fire an employee for misconduct and insubordination, a court won’t look kindly on that gaping hole in the employee’s personnel file.

What counts–and doesn’t–as part of a ‘personnel record’

03/11/2015
You probably receive at least occasional requests from current and former employees to view or receive a copy of their personnel file. This sounds like a straightforward request. But must an employer produce all documents in the employee’s “file?” Must information that may not be in an employee’s file be produced?

Spring cleaning: It’s time to freshen up your job descriptions

02/18/2015
Do they bear enough relation to what your employees are actually doing every day?

What kind of access must I allow employees who want to see their personnel records?

01/26/2015
Q. One of my employees recently asked me, in person, if she could view her personnel records. What does California law require?

Make it a habit: Review résumé one year after hire

01/20/2015
After a year or more of working with someone you hired, you don’t remember much about how they presented them­­selves on their résumé. Ancient history, right? Now’s the time to dig it out of the files.

Why bother with job descriptions?

12/23/2014
Q. Are employers required to have job descriptions for every position within the organization?