• The HR Specialist - Print Newsletter
  • HR Specialist: Employment Law
  • The HR LAW Weekly
  • The HR Weekly
  • California Employment Law
  • Minnesota Employment Law
  • New York Employment Law
  • Pennsylvania Employment Law
  • Texas Employment Law

Personnel Files

What kind of access must I allow employees who want to see their personnel records?

01/26/2015
Q. One of my employees recently asked me, in person, if she could view her personnel records. What does California law require?

Make it a habit: Review résumé one year after hire

01/20/2015
After a year or more of working with someone you hired, you don’t remember much about how they presented them­­selves on their résumé. Ancient history, right? Now’s the time to dig it out of the files.

Why bother with job descriptions?

12/23/2014
Q. Are employers required to have job descriptions for every position within the organization?

Providing References to Other Employers

12/19/2014

HR Law 101: Despite all the risks, providing other employers with references about your former employees is a good business practice. If you refused to provide references, eventually you would compromise your ability to find out about applicants you’re considering hiring …

Beat the chill of an ICE inspection: How to survive an I-9 audit

11/20/2014

Could you put your hands on all the necessary records if the auditor came for them today?

Trust assistant to maintain confidentiality?

10/31/2014
Q. I’m the HR director of a 45-employee company and have one assistant. Due to the firm’s growth, I’m considering giving my assistant more responsibility. My concern: The assistant is very friendly with about 10 other employees, two of whom are her roommates. What’s to stop her from divulging information to her friends? I have said nothing to her about my concerns yet. What can I express to her without overstepping her legal rights?

What kind of employee files do we need?

10/31/2014
Q. How many files should be kept for each employee and what paperwork must be included in each?

You’ll need those notes: Save employee complaints

10/31/2014

If an employee cares enough about a promotion, assignment or training opportunity to contact HR with a complaint, save the note, email or other communication. Here’s why.

Collection agency calls: Must we give workers’ info?

10/17/2014
Q. Our small business sometimes gets calls from loan providers or collection agencies about our em­ployees. What information are we required to give?

Personnel files: Where & how long to keep them?

10/10/2014
Q. How long do we need to keep personnel files? And can we keep them in offsite storage?