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Personnel Files

Access to Personnel Files: 50 State Laws

05/10/2016

No federal law grants employees the right to inspect their personnel files. However, many states do give employees that right and spell out the terms under which employees are allowed to inspect their files. Here’s a state-by-state list of laws governing access to personnel files.

Records retention: How long should you keep each document?

05/04/2016
A comprehensive list with suggested retention periods for 100 business records.

The Records Management Filing Cabinet: May ’16

05/02/2016
Storing records; scanning receipts; controlling paperwork.

That perfect wedding gift: A new Social Security card

04/22/2016

Love is not all that newlyweds need. If employees who tie the knot change or hyphenate their last names, they may also need new Social Security cards that reflect their married names.

4 ways to ruin a performance evaluation

04/05/2016
Help your organization’s supervisors provide better reviews by warning them away from these common mistakes.

Guard sues after inmate swipes his SSN

03/29/2016
A guard at Lewisburg Federal Peni­­ten­­tiary has sued the Justice Depart­­ment after a federal inmate obtained his Social Security number and other personal data through a Freedom of Information Act request.

Fixing mistakes in your I-9 forms? How to do it legally

03/24/2016
Many of the I-9 forms in your files are just screaming for attention.

Are your records really ready for inspection?

03/16/2016
“I have been a part of many information governance/records management horror stories,” says Braden Perry, litigation, regulatory and government investigations attorney with Kennyhertz Perry, LLC. We asked him for some warning signs that you’re not prepared for your system to be examined at close range.

Be alert for tax season con involving W-2s

03/02/2016
If your CEO sends you an email requesting a list of employees and their Social Security numbers, watch out!

Should we acknowledge an employee’s resignation with some form of written documentation?

02/12/2016

Q. If an employee resigns, do I need to get them to sign a resignation letter?