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Personnel Files

What should we do? Employee wants to add written rebuttal to his performance review

01/12/2016
Q. We have a difficult employee who does not like criticism and always takes issue with any sort of coaching. We recently had annual performance reviews, and his manager included some things in the written evaluation that this employee takes issue with. He refused to sign the performance review and is now demanding that we place his written response in his personnel file. Do we have to include this employee’s angry diatribe in his personnel file?

Start 2016 with a new system for your employee records

12/07/2015
Federal and state laws require businesses to keep separate files for a variety of employee records. Are you in compliance?

HR data security in the spotlight

11/03/2015
Don’t let your employees’ information become the target of the next high-profile data breach. Here’s what you should know before contracting with a cloud vendor.

Do you have guidance on résumé retention?

09/14/2015
Q. How long do we have to retain résumés received in response a job posting? Our HR department has asked if we only have to keep those that were considered for the job or if we must keep every résumé that comes in regardless of whether we look at it.

How often can employees see their files?

09/01/2015
Q. Does Pennsylvania law limit on how frequently employees may review their personnel files?

Should you copy and retain employees’ I-9 supporting documents?

06/24/2015

HR and hiring managers have so many decisions to make when it comes to I-9 and E-Verify compliance. One of the most frequently asked policy decisions is actually quite mundane on its surface, yet the answer can be tricky.

Vendor contracts can cut data breach liability

06/24/2015
News that Chinese hackers may have accessed the personnel records of some 14 million federal workers has sent shivers down the spine of the HR industry. It’s a nightmare scenario that could affect almost any workplace. A good contract with your vendor is your best protection against liability.

Bad worker meets bad documentation: Who wins in court?

06/16/2015
As the following case shows, if you plan to fire an employee for misconduct and insubordination, a court won’t look kindly on that gaping hole in the employee’s personnel file.

What counts–and doesn’t–as part of a ‘personnel record’

03/11/2015
You probably receive at least occasional requests from current and former employees to view or receive a copy of their personnel file. This sounds like a straightforward request. But must an employer produce all documents in the employee’s “file?” Must information that may not be in an employee’s file be produced?

Spring cleaning: It’s time to freshen up your job descriptions

02/18/2015
Do they bear enough relation to what your employees are actually doing every day?