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HR Management

Eligibility for Holiday Pay Is Your Call

07/01/2002

Q. Is there a law that states the number of hours necessary to be considered full time for being eligible for paid holidays? Our handbook says an employee who works fewer than 40 hours a week is considered part time. An employee who works 34 hours a week wonders if he should be eligible for paid holidays. Our handbook says he’s not. Is that OK? —B.D., Michigan

Avoid Two-Tier Benefit Policy

07/01/2002

Q. We offer all employees two weeks’ paid vacation a year. If an employee chooses a 100-percent, full-commission pay structure, how should we set her pay for vacation? The employee wants to take her annual pay divided by 52 weeks, but we feel that’s unfair to the employees who are on salary plus commission, because their vacation pay is based on their base salary divided by 52 weeks. Is there a correct and legal way to figure this? —R.D., Florida

Be Cautious in Requiring Payment From ‘Short’ Cashier

07/01/2002

Q. Management wants to institute a policy that requires cashiers whose registers are short at night’s end to replace the disputed amount out of their own pockets. Does this violate the law? —B.B., New York

No need to bend seniority rules to accommodate disabled employees

06/01/2002
Continuing a pattern of narrowing the Americans with Disabilities Act (ADA), the U.S. Supreme Court recently ruled that, in most cases, employers don’t have to override their seniority system to accommodate …

Get your ergonomic house in order

06/01/2002
Many companies celebrated in April when the Occupational Safety and Health Administration (OSHA) announced it would combat workplace ergonomic injuries through a new strategy of guidance, information and assistance, rather than heavy-handed rules on businesses.

You can provide benefit plan documents electronically

06/01/2002
New Labor Department rules say employers can use electronic means to give employees benefits information, like summary plan descriptions, individual benefit statements and COBRA notices. The rules even allow more options, …

Avoid Liability for ‘Porn Spam’

06/01/2002

Q. Some of our employees have been getting a lot of spam e-mail that advertises porn sites. I’m concerned that an employee will consider this junk as creating a hostile work environment. What can we do to protect ourselves? —M.C., Minnesota

SSA sending more ‘no match’ letters; know how to respond

06/01/2002
In light of Sept. 11, the Social Security Administration (SSA) has increased its efforts to find workers whose names don’t match their Social Security numbers. And their effort could require action …

References: Stick to Facts

06/01/2002

Q. An employer asked us for job verification on an employee we fired. It has a written consent form from the worker allowing the query. Can I release any and all information regarding the ex-employee’s history with us? —R.F., Colorado

State Laws Govern Access to Personnel Files

06/01/2002

Q. What’s the law on letting employees review all their personnel files? Can we prevent it? —J.S., Utah